What is the role?

To accurately forecast the budget and profitability of each research project, from proposal to completion and support with company finance administration.

As Commercial Operations Executive you will:

• Work with the internal proposal writer to collate and build the budget and re-costs for each project, considering the markets, timelines and requests for innovation
• Source suppliers of services and requests quotes and information from them based on the specified project requirements
• Recommend appropriate suppliers to meet project requirements.
• Populate costs onto PowerPoint slides for inclusion in the client’s proposal
• Convert costs to client-specific cost formats and invoice schedules
• Act as the primary point of contact for project pricing or queries, both internally and externally with suppliers
• Check and approve agreements for commissioning services from suppliers
• Checks supplier invoices against commissioning agreements and budgets, highlighting any significant deviations to senior members of the Commercial Operations team
• Process invoices accurately and in line with agreed coding approach
• Support with monitoring and tracking spend with external suppliers to maximise rebate returns
• Generate client invoices to each project’s invoicing schedule using accounting software
• Develop and maintains good working relationships and knowledge of our suppliers
• Monitor survey completion by in-house teams to gather feedback on supplier performance
• Support senior members of the Commercial Operations team with admin tasks relating to suppliers
• Carry out any other duties commensurate with the role as required

Organisational capability:

• Compliance: Ensures understanding and adherence to company policy, and compliance standards
• Innovation and continuous improvement: Contributes to company initiatives.
• Culture: Actively demonstrates and promotes the values and behaviours, positively contributes to the culture

Living by our values:

• Be Adaptable – We adapt to changing internal and external needs
• Be Brave – We step outside of our comfort zones, to grow
• Be Collaborative – We work together to develop and achieve more
• Be Determined – We are committed to setting and delivering high standards
• Be Empathetic – We are mindful and considerate of others

Core competencies:

• Communication: Listens to and comprehends instructions and takes direction from the internal team. Asks questions to clarify and build understanding. Provides tasks or status updates. Writes and speaks clearly and concisely. Uses body language to convey engagement.
• Organisation and time management: Is aware of deadlines and updates timelines accordingly. Works to determine priority and plans workload (using organisational tools), to complete tasks with minimal prompting. Can identify capacity problems and seek guidance/additional resource.
• Deploying people resources: Shares and values feedback.
• Proactivity and initiative: A self-starter. Builds skill and knowledge in the process to complete tasks mostly autonomously. Thinks ahead and seeks advice where needed. Supports other teams where possible.
• Quality focus (includes excellence, accuracy, attention to detail): Has a keen eye for detail and delivers high quality work in a high-volume environment. Checks their own work and documentation, concentrating on routine details and data. Works to the best of their ability in the timeframe available.
• Personal impact and presentation skills: Always maintains professionalism when dealing with others (both internally and externally) and presents the company in a positive, competent manner. Develops (personal) presentation skills and appears engaged and confident in internal and external meetings.
• Performance and development: Sets a good example and works to achieve goals set.
• Client focus: Works with internal clients to build relationships and deliver to expected quality and standards and deadlines. Gains exposure to client interactions and builds their personal brand.
• Resilience: Views challenges as learning opportunities.
• Future Focus: Develops a growth mindset to begin to identify process improvements and best practice recommendations.

Who are we?

Beyond Blue Insight Ltd are a pharmaceutical market research company. We work with some of the biggest pharma companies to help them determine which new potentially life-saving or life-improving treatments to prioritise into development. We gather information from medical experts, patients, and carers, and deliver insights to pharma companies to inform their strategic decision-making.

One of the best things about working at Beyond Blue, which regularly comes out in our employee surveys, is that we are all genuinely willing to work together as a team and support each other whenever needed. We prioritise learning and development, have committees to champion our DE&I, wellbeing, charity, and sustainability efforts, and hold regular social get-togethers.

Perks

• Flexible working – around core hours of 10am – 4pm (1pm on Fridays)
• 10% discretionary bonus scheme
• 10% pension from day 1 (5% Employee and 5% Employer matched contribution)
• Private healthcare from day 1
• Employee Assistance Program
• Celebration Day off – an extra day off to celebrate your birthday
• Quarterly Wellbeing sessions

Recruitment process

• 1st stage: Informal discussion to check mutual fit
• 2nd stage: Formal interview with completion of a pre-task. Followed by an informal discussion to meet some of the team members for the candidate to run a Q&A and get a feel for the company & culture

If this sounds like the role for you, we would love to hear from you.  If you want to know what we do with your personal data then please visit our privacy policy.

How to apply: Please send your CV and covering email to Kelly Shipley k.shipley@beyondblueinsight.com